GDPR · FILE SHARING WITH QIATA

Personal files.
Shared deliberately.

Job applications, contracts or customer documents: with Qiata, you organise sharing on your infrastructure. You decide who receives files and which access conditions apply.

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YOUR FILES. YOUR CONTROL.

A defined route for sensitive documents.

Your own infrastructureOperation within your IT

Selected accessRecipients and protection options

Traceable sharingStatus and transfer activity

Privacy needs clear data flows.

The GDPR governs the processing of personal data. In file sharing, this includes a defined purpose, suitable recipients and protection appropriate to the risk. Article 32 describes technical and organisational measures for this purpose. Which measures are required depends on your specific processing activities.

EDPB: Secure personal data

TECHNICAL BUILDING BLOCKS FOR YOUR PROCESS

How Qiata supports you.

Operation on your infrastructure

You can run Qiata locally and integrate central file storage into your IT. Storage location, operation and administrative access can be incorporated into your existing privacy and security processes.

Operation and control

Limit access deliberately

Set recipients and expiry dates for a transfer. Available protection options such as a password or PIN depend on your permissions and configuration. This supports deliberately limited access to documents.

Send files with controlled access

Trace transfer activity

Status and available activity help associate an exchange with a task. Your team can answer questions about a specific transfer and include the information in its own documentation.

Transparency in sharing

A PRACTICAL EXAMPLE

A job application shared with the right people.

HR provides documents for a specialist department. Recipients are selected deliberately and access is time-limited. Further processing follows internal rules for application data.

Define the purpose and responsible people
Provide a transfer with a suitable expiry date
Define further retention and deletion within the process

TECHNOLOGY AND ORGANISATION

What your use case involves.

Processing and responsibility

Establish the legal basis, information obligations and responsibilities for each processing activity. Service providers and their tasks also need to be considered when operating locally.

Protection and lifecycle

Adapt user permissions, encryption options, backups and retention to your requirements. An expired access link and the deletion of every file copy are different events.

Data subject requests

Organise how your company handles access, correction and deletion requests. Include downloaded copies and data in connected systems.

Frequently asked questions about GDPR and Qiata.

What role does Qiata play in GDPR compliance?

Qiata provides technical features for controlled sharing. Assessing your processing also involves legal bases, configuration, operation and organisational procedures.

Are files automatically deleted everywhere when a transfer expires?

The expiry date controls access to the transfer. Retention, deletion, backups and copies already downloaded need to be considered within the relevant operational and privacy processes.

YOUR NEXT STEP

Fewer barriers.More sharing.

Discover how Qiata can simplify file sharing in your organisation. In a personal live demo.

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